Posted November 17 , 2020
2020 Annual General Meeting
In accordance with the provisions of Article 10.1 of the OSU By Laws, all members of the Ottawa South United Soccer Association are invited to attend the 2020 AGM which will occur on Tuesday, December 8, 2020 at 7PM.
Due to the COVID-19 pandemic, the 2020 AGM will be a Virtual AGM.
More information will be provided to eligible members on the process for participation prior to the AGM.
All eligible members will be required to submit their name though the online form below to the club secretary.
Members Online Attendance form: Click Here >>>
Upon confirmation of eligibility the member will receive confirmation of attendance as well as instructions for the virtual AGM.
The Zoom link to the AGM will be sent to all eligible members 30 minutes prior to the start of the meeting.
Further, the agenda for the annual general meeting shall include:
a) Minutes of the last general meeting;
b) President’s Report;
c) Treasurer’s Report;
d) Appointment of Auditors;
e) Nomination of Candidates for Board Membership;
f) Election of Board Members;
g) New Business; and
Questions concerning this announcement may be directed to Ashley Barrett, OSU Club Secretary. Ashley can be reached at email@example.com
Date, Time and Location
Tuesday, December 8th, 7pm
Code of Conduct of Meetings
OSU supports the EODSA's Code of Conduct for meetings.
8.1 Membership Qualification
To be a Member, a person must be at least eighteen (18) years of age and, unless such person is either a “Life Member” or a “Founding Member” (and in either case has not been deemed not to be a Member pursuant to paragraph 8.7 hereof), a person who is currently registered with the corporation in one or more of the following capacities:
1. member of the Board;
2. Summer Club coordinator;
3. Summer Competitive, developmental and recreational team officials (up to two for each developmental and recreational team; up to four for each competitive team); and/or
4. other OSU official as may be designated by the Board.
No person shall be entitled to hold more than one membership in the Corporation for voting purposes, notwithstanding that he or she qualifies as such under more than one of the categories specified above. Each summer developmental and summer recreational team is entitled to have a maximum of two (2) team officials registered as Members of the OSU. Each summer competitive team is entitled to have a maximum of four (4) team officials registered as Members of the OSU. The term of membership of the summer team officials shall expire on the date immediately following the date of the annual meeting of the Corporation following the summer session, unless the team official continues to act as a team official for OSU during OSU’s winter session, in which case the summer team official’s membership continues to be in force until the commencement of the next ensuing summer session.
Any amendment to section 8.1 hereof shall only be valid if approved by at least two-thirds (2/3) of all of the Members as noted on the list of Members referred to in section 8.2 hereof with such approval to be obtained at a meeting of the Members called for that purpose.
The only persons entitled to be present at a meeting of Members shall be those entitled to vote thereat, and others who may be admitted on the invitation of the Chair of the meeting.
8.7 Conflict of Interest:
No person shall be deemed to be a member who in the opinion of the board is in a conflict of interest. This would include but is not limited to: executive members of other clubs, competitive coaches or technical representatives of other clubs
No person shall be entitled to hold more than one membership in the Corporation for voting purposes, notwithstanding that he or she qualifies as such under more than one of the categories specified above.
In accordance with the provisions of Articles 8.1 and 8.7 of the OSU By-Laws, the following persons are considered to be members in good standing and are eligible to participate in the AGM. (view members list here)
Additions to the Membership List: Any person whose name does not appear on the list, and who wishes to have his or her name added to the list, shall make application to the Secretary in writing no later than fifteen (15) days prior to the meeting. Should the Secretary determine that the person does not meet the requirements for the OSU membership as defined Articles 8.1 and 8.7 of the OSU By-Laws, the applicant’s name shall not be added to the membership list.
Elections to the Board of Directors
In 2020, the positions of selected Directors shall be elected.
The Secretary, has identified the following qualified candidates for election or appointment to the offices of the Corporation. They are:
Stephen Campbell ( Treasurer - 3 years )
Duncan Campbell ( Vice President - 2 years )
Jane Hext (Director at Large - 2 years)
Pina Downey ( Director at large - 2 years )
Chris Hilliard ( Director at Large - 2 years )
Other interested parties meeting the qualifications to be on the Board as per OSU's By Laws should contact club secretary, Ashley Barrett.
Qualifications for the Board are outlined in Article 3.3 of the OSU By Laws.